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Mark Bole
Guest
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 Posted: Tue Sep 05, 2006 5:39 am Post subject: retroactive voting in new members |
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I am new VP of membership. Unfortunately our club got in the habit of
not formally voting in new members, but district training told me it was
very important.
By now we have 3-4 current members who were never voted in formally. Is
there some clean, easy, (humorous?) way to rectify this situation? (It
would be a logistics problem to try escort people out of the room for a
secret vote). I suppose we could also just start now with new members
from this date forward and ignore the past.
-Mark Bole |
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Joy
Guest
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| Posted: Tue Sep 05, 2006 5:48 am Post subject: Re: retroactive voting in new members |
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"Mark Bole" <makbo@pacbell.net> wrote in message
news:VW1Lg.20861$kO3.18627@newssvr12.news.prodigy.com...
| Quote: | I am new VP of membership. Unfortunately our club got in the habit of not
formally voting in new members, but district training told me it was very
important.
By now we have 3-4 current members who were never voted in formally. Is
there some clean, easy, (humorous?) way to rectify this situation? (It
would be a logistics problem to try escort people out of the room for a
secret vote). I suppose we could also just start now with new members
from this date forward and ignore the past.
-Mark Bole
|
I was told that it is unnecessary to have the person leave the room. I
would assume an exception to this would be if there were a chance the person
would not be accepted by the club.
When my club decided to start voting members in, we did a blanket vote. The
motion was, "I move that all those whose dues are currently paid are
accepted as official members of this club" - or something like that.
--
Joy Gaylord, ATM-S, CL
Simi Valley Toastmasters (Dist. 33)
Storytelling & Performing Arts Toastmasters (Dist. 52)
Southern California |
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Mark Perew
Guest
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| Posted: Wed Sep 06, 2006 3:33 am Post subject: Re: retroactive voting in new members |
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Eric Matto <picaresque@mindless.com> wrote:
| Quote: | I was told that it is unnecessary to have the person leave the room. I
would assume an exception to this would be if there were a chance the
person would not be accepted by the club.
I've never seen a club where this is done with the person in the room.
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When I have served as Club President (as I am this term), I have made a
point of conducting the election with the prospective member in the room. I
make a point of explaining that the vote is our way of showing that we
definitely want this person in the club. I ask if the applicant has read
the "Toastmaster's Promise", and then "entertain" a motion to elect the
person as a member in good standing. After getting a motion and second, the
quick voice vote follows. It's quick, effective, and I've never had any
complaints.
Now, if I ever had an inkling that the vote might not be unanimous or even
be against the person, I wouldn't do that. I'd handle that issue outside of
the meeting. So far, it's never, ever been an issue.
--
Mark Perew <perew@squeep.com>
To the world you may be just one person,
but to one person you may be the world. (Source Unknown) |
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Eric Matto
Guest
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| Posted: Wed Sep 06, 2006 4:35 am Post subject: Re: retroactive voting in new members |
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| Quote: | I was told that it is unnecessary to have the person leave the room. I
would assume an exception to this would be if there were a chance the
person would not be accepted by the club.
|
I've never seen a club where this is done with the person in the room. In
those of my clubs that do this, they make a point of making sure the new
member knows this is a formality. Sometimes when the person is escorted out
someone will call out something like "bring your coat too" as a joke, sort
of implying that the person may not be coming back in the room afterwards,
but if this is done everyone laughs. I can remember one specific example
where a vote on a new member would have been close, and in that case they
talked to this person ahead of time and they never actually joined.
| Quote: | When my club decided to start voting members in, we did a blanket vote.
The motion was, "I move that all those whose dues are currently paid are
accepted as official members of this club" - or something like that.
That's probably the best way to catch everybody up. |
--
Eric Matto, DTM, PDG
Mississauga, Ontario, Canada
Treasurer, Voice of Experience Advanced TM Club #583400-60
Member, Mississauga Valley Club #8277-60
Member, Creekside TD Club #864603-60 |
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Joy
Guest
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| Posted: Wed Sep 06, 2006 5:00 am Post subject: Re: retroactive voting in new members |
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"Eric Matto" <picaresque@mindless.com> wrote in message
news:edkqj6$1tn$1@emma.aioe.org...
| Quote: | I was told that it is unnecessary to have the person leave the room. I
would assume an exception to this would be if there were a chance the
person would not be accepted by the club.
I've never seen a club where this is done with the person in the room. In
those of my clubs that do this, they make a point of making sure the new
member knows this is a formality. Sometimes when the person is escorted
out someone will call out something like "bring your coat too" as a joke,
sort of implying that the person may not be coming back in the room
afterwards, but if this is done everyone laughs. I can remember one
specific example where a vote on a new member would have been close, and
in that case they talked to this person ahead of time and they never
actually joined.
When my club decided to start voting members in, we did a blanket vote.
The motion was, "I move that all those whose dues are currently paid are
accepted as official members of this club" - or something like that.
That's probably the best way to catch everybody up.
--
Eric Matto, DTM, PDG
Mississauga, Ontario, Canada
Treasurer, Voice of Experience Advanced TM Club #583400-60
Member, Mississauga Valley Club #8277-60
Member, Creekside TD
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We used to have the prospective member leave the room. I'm trying to
remember who it was who said that wasn't necessary. It was fairly recent.
I think it was a District (or higher) officer, and was at either a TLI or a
District convention.
Joy |
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John Fleming, DTM
Guest
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| Posted: Wed Sep 06, 2006 11:20 am Post subject: Re: retroactive voting in new members |
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On Tue, 05 Sep 2006 22:00:37 GMT, while chained to a desk in the
scriptorium, "Joy" <toastie@real-me.net> wrote:
| Quote: | $We used to have the prospective member leave the room. I'm trying to
$remember who it was who said that wasn't necessary. It was fairly recent.
$I think it was a District (or higher) officer, and was at either a TLI or a
$District convention.
|
I know the reason for having the prospective member(s) and any guests
leave the room is that it leaves the members free to be open and frank
during any discussion prior to the vote.
If someone has something to say about a prospective member that is
negative, and which needs to be said, it is much, much harder to do it
when the person is seated there in the room with you.
Fortunately, for 99% of the people who want to join Toastmasters, the
only concern we could possibly have is whether or not their cheque will
clear the bank. Essentially, voting the member in is (as Eric points
out in his post) a formality.
--
John Fleming, DTM
Edmonton, Canada
Attitude Boosters Toastmasters (7022-42) - Member
Chamber Toastmasters (5594 - 42) - Immediate Past President
A scientist can discover a new star but he
cannot make one. He would have to ask an
engineer to do it for him.
- Gordon L. Glegg |
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Joy
Guest
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| Posted: Wed Sep 06, 2006 12:27 pm Post subject: Re: retroactive voting in new members |
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"John Fleming, DTM" <nospam@sprynet.com> wrote in message
news:9uisf2drmutsojt3988ekhj8k737cou2mq@4ax.com...
| Quote: | On Tue, 05 Sep 2006 22:00:37 GMT, while chained to a desk in the
scriptorium, "Joy" <toastie@real-me.net> wrote:
$We used to have the prospective member leave the room. I'm trying to
$remember who it was who said that wasn't necessary. It was fairly
recent.
$I think it was a District (or higher) officer, and was at either a TLI
or a
$District convention.
I know the reason for having the prospective member(s) and any guests
leave the room is that it leaves the members free to be open and frank
during any discussion prior to the vote.
If someone has something to say about a prospective member that is
negative, and which needs to be said, it is much, much harder to do it
when the person is seated there in the room with you.
Fortunately, for 99% of the people who want to join Toastmasters, the
only concern we could possibly have is whether or not their cheque will
clear the bank. Essentially, voting the member in is (as Eric points
out in his post) a formality.
--
John Fleming, DTM
Edmonton, Canada
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I agree completely.
We did have a situation in one of my clubs. A man came to several meetings,
always arriving late. When asked for comments at the end of the meeting, he
usually said, "It was okay." He asked one of the women in the club for the
phone number of another female member. Most of the women in the club
disliked him, while the men tolerated him. A vote was taken by email, and
the membership voted 6-5 to reject him. The President notified him of the
decision before the next meeting.
Several years later, after the club had changed meeting places a couple of
times, this man again began visiting. This time, he was on time to meetings
and he made positive comments at the end of the meetings. He asked to join
again, and we voted after he had left the room. The vote was unanimous to
accept him. (That was because one woman, who still disliked him intensely,
was not at that meeting.) He was a good club member and held an office a
year or so later.
--
Joy Gaylord, ATM-S, CL
Simi Valley Toastmasters (Dist. 33)
Storytelling & Performing Arts Toastmasters (Dist. 52)
Southern California |
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